Booking an event space is one of the biggest decisions in planning a celebration. Whether it’s a wedding, birthday, shower, or business gathering in Dayton, the venue sets the tone for everything else. But before you sign a contract, it’s important to ask the right questions so you know exactly what’s included—and avoid any surprises.
To make your search easier, we’ve created a simple checklist of 10 things to ask before you book an event venue in Dayton, Ohio. Use this list as a guide to compare options and ensure your venue fits your needs and budget.
1. What’s Included in the Price?
Some venues advertise low hourly rates but charge extra for basics like tables, chairs, or kitchen access. Ask for a clear breakdown of what’s included to avoid hidden costs. At Chapel on the Lane, our rates include tables, chairs, and kitchen use—no surprises.
2. Do You Allow Outside Food and Drinks?
Many venues require in-house catering or bar service, which can quickly increase your budget. BYOB-friendly venues like Chapel on the Lane allow you to bring your own food and drinks for complete flexibility.
3. What’s the Guest Capacity?
Every event has a unique guest list. A room that’s too small feels cramped, while one that’s too large feels empty. Ask about capacity ranges and what’s comfortable for your type of event. For example, our Charming Party Room is perfect for showers and small birthdays, while the Banquet Hall can host up to 200 guests.
4. Is Setup and Cleanup Time Included?
Some venues charge extra for the hours you spend decorating and cleaning up. Always clarify whether setup and teardown are included in your rental time.
5. What Are the Decorating Rules?
Check whether the venue allows you to hang banners, use candles, or bring in backdrops. At Chapel on the Lane, we welcome DIY decorations so you can personalize your event without extra restrictions.
6. Is Parking Convenient and Free?
Parking can make or break your guests’ experience. Ask if the venue offers free on-site parking and whether it’s easy to find. Chapel on the Lane provides ample free parking right on Miller Lane, just off I-75.
7. Is the Venue Accessible for All Guests?
Make sure the space is easy to navigate for guests of all ages and abilities. Restrooms, entryways, and walkways should be designed for comfort and accessibility.
8. What’s the Cancellation Policy?
Life happens, and sometimes plans change. Be sure you understand the venue’s cancellation and rescheduling policies before you commit.
9. Are There Preferred Vendors or Restrictions?
Some venues require you to use approved caterers, DJs, or decorators. While this can be convenient, it often adds unnecessary costs. At Chapel on the Lane, you’re free to choose your own vendors—or bring your own food and entertainment.
10. How Do I Book a Tour?
Finally, ask how to see the space in person before booking. A tour helps you visualize layouts, décor, and flow. Contact us today to schedule your private tour and find the perfect fit for your event.
Bonus: Keep a Written Checklist Handy
When touring multiple venues, bring this checklist with you. It will help you ask the same questions at each stop, making it easier to compare apples to apples and find the best value.
Plan Smart, Celebrate Stress-Free
The best event venues are the ones that combine affordability, flexibility, and convenience. By asking the right questions before booking, you’ll avoid hidden fees and ensure your celebration goes smoothly. For a full breakdown of what to look for, check out our complete Event Space Rental Guide for Dayton.